Quick answer
What do payroll services include?
Payroll services cover computing each employee's monthly pay from attendance, issuing payslips and the bank transfer file, deducting and depositing PF, ESI and TDS on salary, filing the related returns, and issuing annual salary TDS certificates. In Delhi there is no professional tax at present, so the statutory side is PF, ESI and income tax.
- Salary sheet, payslips and bank upload file
- PF ECR and ESI contributions by the 15th
- Salary TDS and quarterly statement (Form 138 from 2026-27)
- Annual salary certificate (Form 130 from 2026-27)
- Joiners, exits and full and final settlements
What do our payroll services in Delhi cover?
Payroll here means everything between your attendance register and the money landing in employees' accounts, plus the government deposits that ride on it. We split it into three parts: the monthly run, statutory compliance, and the yearly and exit work.
- Monthly run: gross-to-net calculation, overtime and incentives you approve, loan or advance recovery, payslips, and a bank file ready for upload.
- Statutory: PF and ESI calculations, ECR and ESI contribution filing, TDS on salary under section 392 of the Income-tax Act 2025, and the quarterly salary TDS statement.
- Yearly and exits: investment declarations and proofs, annual salary certificates, full and final settlement on exit, and payroll reports for your auditor.
We do not set your pay policy, decide increments or approve leave. Those stay with you. We apply what you decide and flag anything that breaks a legal rule, such as pay below the notified minimum wage.
Payroll outsourcing services vs an in-house payroll clerk
Payroll outsourcing services make sense when you have fewer than about a hundred staff, no HR team, and the owner or accountant is doing salaries in a spreadsheet. An in-house person works better once headcount and daily HR queries need someone on site full time.
| Factor | Outsourced payroll | In-house payroll |
|---|---|---|
| Who tracks rule changes | The provider, as part of the job | Your staff, alongside other work |
| Cover when someone is on leave | Built into the service | Needs a backup person |
| Confidentiality of salaries | Shared with one outside team under agreement | Visible to an internal employee |
| Cost pattern | Fixed monthly fee you can see upfront | Salary, software and training |
| Daily HR questions on site | By phone, WhatsApp or email | Immediate, in person |
| Best fit | Shops, clinics, agencies, factories up to mid-size | Larger teams with an HR function |
Our comparison for Delhi small and mid-size employers, November 2026.
Need help with payroll services and payroll outsourcing? Talk to a chartered accountant in Delhi today. First call is free.
What is the monthly payroll calendar for a Delhi employer?
A Delhi payroll month runs on a few fixed dates: salaries by your own pay date, PF and ESI within 15 days after the month ends, salary TDS deposited by the date set under the Income-tax rules, and a quarterly salary TDS statement after each quarter. Missing one date usually knocks on to the next.
| Task | Due | Notes |
|---|---|---|
| Attendance and pay changes to us | By the 3rd to 5th | Joiners, leavers, increments, advances |
| Salary payment | Your pay date | Follow the wage-payment timeline in your appointment terms and labour law |
| PF ECR and payment | 15th of next month | On PF wages up to ₹25,000 from 17 September 2026 |
| ESI contribution | Within 15 days after month end | Staff earning up to ₹21,000 |
| Salary TDS deposit | Monthly, by the date in the Income-tax rules | Under section 392, Income-tax Act 2025; check the portal for the current date |
| Quarterly salary TDS statement | 31 Jul, 31 Oct, 31 Jan, 31 May | Form 138 replaces 24Q from tax year 2026-27 |
| Annual salary certificate | By 15 June after the year | Form 130 replaces Form 16 from tax year 2026-27 |
Sources: ESIC contribution; EPF ceiling as reported by SCC Online; Form 130 and 138 as reported by India Briefing. Check incometax.gov.in for the current TDS rules. Checked 10 November 2026.
Which payroll laws changed in 2025 and 2026?
Three changes reshaped Indian payroll in the past year: the Labour Codes took effect on 21 November 2025, the EPF wage ceiling rose to ₹25,000 from 17 September 2026, and salary TDS moved to the Income-tax Act 2025 from tax year 2026-27, with new form numbers.
Labour Codes
The four Codes replaced 29 labour laws on 21 November 2025, according to the Government's PIB release. For payroll, the Code on Social Security now governs PF and ESI, and the Code on Wages governs minimum wages and payment of wages. Rules under the Codes were pre-published for comments on 30 December 2025 and finalised in stages through 2026.
EPF ceiling
With the ceiling at ₹25,000, many staff who earned between ₹15,000 and ₹25,000 now have compulsory PF and pension contributions, which raises both the employee's deduction and your cost. Our PF registration page has a worked example.
Salary TDS forms
Salary TDS is deducted under section 392 of the new Act. As reported by tax publishers, Form 130 replaces Form 16 and Form 138 replaces Form 24Q from tax year 2026-27, while FY 2025-26 certificates still use Form 16. Our TDS return filing page covers the full form mapping.
How our payroll process works each month
The process is the same every month, so you always know what we need and when you will get it back.
- 1
Set-up
We record each employee's pay structure, PAN, UAN, ESI number, bank account and tax regime choice, and agree your pay date.
- 2
Inputs from you
By the 5th you send attendance, leave, overtime and any changes, in your format or our template.
- 3
Draft salary sheet
We compute gross pay, PF, ESI, TDS and other deductions, and send the draft for your approval.
- 4
Payslips and bank file
On approval you receive payslips for each employee and a bank upload file; you release the payment.
- 5
Statutory filing
We file the PF ECR, ESI contribution and TDS challan before their due dates and send the receipts.
- 6
Quarter and year end
We file the quarterly salary TDS statement and issue annual certificates to staff.
What inputs do payroll outsourcing services need from you?
Payroll outsourcing works only when inputs arrive on time and in one place. At set-up we need employee master data; each month we need attendance and approved changes. Most delays we see come from late attendance or increments approved verbally but never written down.
| When | What we need |
|---|---|
| Set-up | Employee list with designation, joining date, salary structure, PAN, Aadhaar, bank account |
| Set-up | PF establishment code and ESIC employer code, with portal logins and DSC |
| Set-up | TAN of the employer and last TDS return filed |
| Monthly | Attendance, leave, overtime, incentives approved by you |
| Monthly | Joiners with documents; leavers with last working day |
| Yearly | Tax regime choice and investment proofs from each employee |
If you do not yet have PF or ESI codes, we arrange them first through our ESI registration and PF services.
What goes wrong when payroll is run casually?
Most payroll trouble in small Delhi businesses comes from late deposits, staff left out of PF or ESI, and TDS calculated once in March instead of monthly. Each brings interest, and sometimes damages or a TDS default notice that lands long after the salary was paid.
- PF and ESI interest: late deposits carry interest reported at 12% a year, plus possible damages.
- TDS defaults: short deduction or late deposit shows up as a demand on TRACES against your TAN.
- Minimum wage gaps: paying below the Delhi notified rate exposes the employer under the Code on Wages; check the Delhi Labour Department notice for the current rate.
- Exits handled late: unpaid full and final dues and unmarked PF exits lead to complaints from former staff.
Clean payroll also keeps your books right. Salary costs, PF, ESI and TDS payable flow straight into the ledger kept under our accounting and bookkeeping services.
How CA in Delhi handles payroll services
We run payroll for Delhi employers remotely, with the office at Netaji Subhash Place for anyone who prefers to meet. Khubchandani & Co. Chartered Accountants lists PF and ESI returns, TDS returns and accounting among its services. For full payroll runs CA in Delhi passes the enquiry to the listed firm or partner professional that handles it, and confirms scope before work starts.
- Scope in writing: number of employees, pay date, which filings are included and how exits are handled.
- One contact: the same person prepares salaries and statutory filings, so numbers match.
- Fixed quote: you get a fixed monthly quote before work starts, based mainly on headcount and the number of locations.
Companies wanting board-level reporting on staff costs can add virtual CFO services through Greenwolf Advisors, which lists MIS reporting and financial controls. Factories and offices in the south Delhi industrial area can see our page for a CA in Okhla, and if you want someone nearby, start with accountant near me. Tell us your headcount through the enquiry form, or call or WhatsApp +91 99114 92897.
Frequently asked questions
What are payroll outsourcing services?
Payroll outsourcing services mean an outside team runs your monthly salary process and the statutory filings that come with it, while you keep control of pay decisions. You send attendance and changes; they return salary sheets, payslips, bank files and paid challans for PF, ESI and TDS.
How much do payroll services cost in Delhi?
The charge depends mainly on headcount, the number of locations, whether PF and ESI apply, and how many exits and joiners you have each month. Software platforms advertise per-employee monthly pricing, but scope varies widely. We give a fixed monthly quote before work starts, so you know the cost in advance.
Is professional tax deducted from salary in Delhi?
No. Delhi does not levy professional tax at present, so Delhi payslips have no PT deduction. If you also have staff in a state that levies it, those employees need PT under that state's law, and we handle it as part of the same payroll.
Do you handle payroll for fewer than 10 employees?
Yes. Small teams often benefit most, because the owner is usually doing salaries alone. With fewer than 10 staff, ESI and PF may not apply yet, so the work is mainly salary computation, payslips and TDS on salary for anyone above the taxable limit.
Which software do you use for payroll?
We can run payroll in your existing payroll or accounting software, or in ours and hand you reports and files each month. If you already use Tally or Zoho for accounts, we post the salary journal there so payroll and books agree.
What is Form 130?
Form 130 is the annual certificate of tax deducted from salary under the Income-tax Act 2025, replacing Form 16 from tax year 2026-27, as reported by tax publishers. Certificates for FY 2025-26 are still issued in Form 16. Employees use it to file their income tax return.
How did the ₹25,000 EPF ceiling affect payroll?
From 17 September 2026 PF is computed on wages up to ₹25,000 instead of ₹15,000, so contributions rose for many staff and new employees earning up to ₹25,000 came under compulsory coverage. September 2026 was split into two parts at the old and new ceilings. We recalculated affected payrolls from that date.
Do you handle full and final settlement?
Yes. On an exit we compute the last salary, leave encashment as per your policy, recovery of advances, and any statutory dues such as gratuity where it applies. We mark the exit on the PF portal and include the settlement in that month's TDS working.
Is our salary data kept confidential?
Payroll data is shared only with the person handling your account and stored in access-controlled folders. You decide who in your business sees the salary sheet. We can sign a confidentiality agreement as part of the engagement letter before you send employee data.