Quick answer
How do I make a GST amendment?
File a GST amendment in Form GST REG-14 on gst.gov.in within 15 days of the change. Core fields (legal name, business address, partners or directors) need officer approval in REG-15 within 15 working days. Non-core fields, such as bank account or business activity, update as soon as you submit. A PAN change needs fresh registration.
- Form REG-14, within 15 days of the change
- Core fields: officer approves in 15 working days
- Non-core fields: updated on submission
- Query comes in REG-03; reply in REG-04 within 7 working days
- New PAN means a new GST registration
What is a GST amendment and when is it needed?
A GST amendment is the formal update of particulars you gave in your GST registration application. Rule 19 of the CGST Rules says you must apply in REG-14 within 15 days of any change, with documents that prove the change.
Keeping the registration current matters more than many owners think. Officers visit the address on record. Notices go to the email on record. Buyers check your legal name against your invoices. And the registration certificate you display must match where you actually trade. A Delhi trader who moves from Karol Bagh to Naraina but leaves the old address on the portal risks a cancellation notice for not doing business at the declared place.
- You moved the principal place of business or opened a new godown.
- A partner joined or retired, or a director was appointed or resigned.
- The legal name changed without a change in PAN, for example a company name change.
- The trade name, business activities, HSN or service codes changed.
- The bank account, authorised signatory, email or mobile changed.
Core vs non-core fields in GST amendment
Core fields are the legal name, the address of the principal or any additional place of business, and the people responsible for the business such as partners, directors, Karta, trustees or CEO. These need the officer's approval. Everything else is a non-core field and the certificate updates as soon as you file.
| Change | Type | Approval and effect |
|---|---|---|
| Legal name of business (same PAN) | Core | Officer approves in REG-15 within 15 working days; applies to all GSTINs on the PAN |
| Principal place of business address | Core | Officer approval; effective from the date of the change |
| Adding or removing an additional place of business | Core | Officer approval |
| Partners, directors, Karta, trustees, CEO | Core | Officer approval; applies to all GSTINs on the PAN |
| Trade name, business activities, goods and services codes | Non-core | Updated on submission |
| Bank account details | Non-core | Updated on submission |
| Authorised signatory | Non-core | Updated on submission |
| Email or mobile of authorised signatory | Non-core | Only after OTP verification on the portal |
| Change in constitution that changes PAN | Not an amendment | Apply for fresh registration in REG-01 |
Source: CGST Rule 19 and Section 28, checked 10 November 2026.
Need help with GST registration amendment? Talk to a chartered accountant in Delhi today. First call is free.
Documents needed for each type of GST amendment
Each change needs proof of the new position: an address proof for a new place, the deed or resolution for partner and director changes, and the new incorporation or name certificate for a legal name change. Upload limits on the portal are small, so scan cleanly.
| Change | Documents to upload |
|---|---|
| New principal or additional place of business | Electricity bill, property tax receipt or municipal khata copy; rent or lease agreement if rented; consent letter with owner's proof if given free by a relative |
| Partner added or retired | Supplementary or reconstituted partnership deed; PAN, Aadhaar, photo and address of the new partner |
| Director appointed or resigned | Board resolution, MCA filing such as DIR-12, and PAN, photo and address of the new director |
| Legal name change of company or LLP | Fresh certificate of incorporation with the new name issued by the ROC |
| New authorised signatory | Letter of authorisation or board resolution with acceptance, photo of the signatory |
| Bank account | Cancelled cheque, passbook first page or bank statement showing name, account number and IFSC |
Document types follow the GSTN registration checklist, checked 10 November 2026. The officer may ask for more in a REG-03 query.
How to file a GST amendment online: step by step
Log in to gst.gov.in, open Services, Registration, then choose Amendment of Registration Core Fields or Non-Core Fields. Edit only the tabs that changed, give the date and reason, upload proof and submit with DSC or EVC. You get an ARN to track the application.
- 1
Collect proof of the change
Get the deed, resolution, rent agreement or certificate ready, scanned to the portal's size limits.
- 2
Choose core or non-core
Pick the correct amendment form. Filing a core change in the non-core form, or the reverse, wastes time.
- 3
Edit the relevant tab
Change only what has changed, enter the date of the event and the reason for the amendment.
- 4
Verify and submit
Sign with the DSC of the authorised signatory (mandatory for companies and LLPs) or EVC, and note the ARN.
- 5
Answer any REG-03 query
If the officer issues REG-03 within 15 working days, reply in REG-04 within 7 working days with the documents asked for.
- 6
Download the amended certificate
After approval in REG-15, or deemed approval, download the updated REG-06 certificate and display it at every place of business.
GST amendment timeline and government fees
The GST portal charges no fee for filing a GST amendment. Non-core changes take effect on submission. Core changes need the officer to act within 15 working days; if the officer does nothing in that time, the certificate stands amended to the extent you applied for.
| Stage | Time limit |
|---|---|
| File REG-14 after the change | Within 15 days of the change |
| Officer approves (REG-15) or issues query (REG-03) | Within 15 working days of the application |
| Your reply to the query (REG-04) | Within 7 working days of the notice |
| Officer decision after your reply | Within 7 working days, or it is deemed approved |
| Rejection if reply is missing or not satisfactory | Order in REG-05 |
| Government fee | None charged on the portal |
Source: CGST Rule 19, checked 10 November 2026. Nil fee as seen on the portal; no fee is prescribed in the rule.
Changes that need a new GST registration instead
If the change gives the business a new PAN, an amendment is not possible and you must apply for fresh registration. This happens when a proprietorship becomes a partnership firm, LLP or company, or a partnership converts into an LLP.
A GSTIN is also tied to one State or Union Territory. Moving your principal place of business from Delhi to Gurugram or Noida is not an address amendment; the business needs registration in the new state, and the Delhi registration is cancelled if no Delhi business remains. Moving within Delhi, say from Rohini to Netaji Subhash Place, is a normal core amendment.
For conversions, plan the order: register the new entity, start billing on the new GSTIN, then cancel the old one and deal with stock and credit transfer. Our GST cancellation page covers the closing side, and GST registration in Delhi covers the new application.
Why GST amendment applications get rejected or delayed
Most delays come from proof that does not match the form: an electricity bill for a different shop number, a rent agreement in a relative's name with no consent letter, or a deed that does not show the date of the partner's exit. Late filing and filing the wrong form also cause trouble.
- Address mismatch: floor, shop or plot number on the bill differs from what you typed.
- Missing link to the premises: the owner is a family member but no consent letter is attached.
- Back-dated changes: Rule 19(1A) bars amending from a date before the REG-14 filing without the Commissioner's order, so very late filings create gaps.
- MCA not updated first: a director change filed on GST before the ROC record shows it.
- No reply to REG-03: silence leads to rejection in REG-05.
A stale record also affects other compliance. Bank details must be on the portal within 30 days of registration or before your first GSTR-1, or the registration can be suspended under Rule 21A. For company-side changes see change of directors.
How CA in Delhi handles your GST amendment
Tell us what changed and when. We confirm whether it is a core change, a non-core change or a case for fresh registration, list the exact documents, file REG-14, track it and reply to any query until the amended certificate is issued.
- What you send us: GSTIN, a note of the change and its date, and the supporting deed, resolution, rent agreement or certificate.
- What you get back: the filed application with ARN, the REG-04 reply if needed and the amended certificate.
- Fee: a fixed quote for the amendment is agreed before we file anything.
Khubchandani & Co. Chartered Accountants and Moneymji list GST registration among their services. For amendment work, CA in Delhi passes the enquiry to the listed firm or partner professional that handles it and confirms scope first. Businesses near Pitampura can visit our office at Netaji Subhash Place; anyone else can send documents on WhatsApp at +91 99114 92897 or find a CA near me through our directory.
Frequently asked questions
What is the time limit for GST amendment?
Rule 19 requires the application in REG-14 within 15 days of the change. File promptly, because an amendment generally cannot take effect from a date earlier than the filing date unless the Commissioner orders otherwise.
How long does GST amendment approval take?
Non-core changes update as soon as you submit. Core changes need the officer to approve within 15 working days. If the officer issues a query, you have 7 working days to reply, and the officer then has 7 working days to decide. If no action is taken, the change is deemed approved.
Is there a fee for GST amendment?
No government fee is charged on the GST portal for filing an amendment. If you use a professional, you pay their fee; with us you get a fixed quote before work starts.
How do I change my address in GST registration?
File a core field amendment in REG-14, update the principal place of business, give the date of the move and upload proof of the new premises with a rent agreement or consent letter where needed. The officer approves within 15 working days. Moving to another state needs a new registration instead.
Can I change the legal name in GST registration?
Yes, if the PAN stays the same, such as after a company or LLP name change approved by the ROC. It is a core amendment and applies to all GSTINs on that PAN. If the new name comes with a new PAN, apply for fresh registration.
How do I add or remove a partner in GST?
File a core amendment with the reconstituted or supplementary partnership deed and the incoming partner's PAN, photo and address. If the change dissolves the firm or creates a new PAN, a fresh registration is needed instead.
How do I change the mobile number or email in GST?
Change the authorised signatory's mobile or email through a non-core amendment. The portal sends an OTP to the new number or email to verify it. Keep the new number with the signatory, because future OTPs for filing and verification go to it.
Can I amend my GST registration after the 15-day limit?
The portal will still accept the application, but the change will generally take effect from the filing date rather than the actual date of the event. In the gap, your records do not match reality, which can trigger notices. File as soon as you can.
Is changing the bank account a core amendment?
No. Bank details are a non-core field and update on submission. Bank details must be on the portal within 30 days of registration or before your first GSTR-1, whichever is earlier, so do not leave this field empty.
Can a composition dealer amend registration details?
Yes. A composition taxpayer files the same REG-14 for address, partner or bank changes. Opting out of composition is a separate filing, Form CMP-04, explained on our GST composition scheme page.